If you have questions about the use of your data and the measures Immunaid uses to protect your data, we encourage you to review our updated Privacy and Data Security Policy, which is described below.
Personal data – Any information relating to an identified or identifiable person (data subject), such as name, identification number, location data, e-mail address etc.
Processing – Any operation or set of operations which is performed on personal data, either by automated means or performed by an individual, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Data Subjects (or Individual) – person whose personal data is being processed.
Third parties – Any organisation or individual external to IMMUNAID with whom IMMUNAID has signed a contract which includes reference to data protection and privacy (i.e. a meeting partner, a national scientific society with whom IMMUNAID has a Reciprocal Membership Agreement, a database provider, etc.)
The “Website” includes, without limitation, the IMMUNAID website (www.immunaid.eu), and any other online platforms used by IMMUNAID which could require your personal data.
IMMUNAID respects your privacy and is committed to protecting the confidentiality of your personal information. This policy explains how IMMUNAID.eu collects and uses Member, IMMUNAID.eu organised meeting or event, customer and site visitor information, and how it protects your privacy.
This policy applies to personal information held about individuals. It does not apply to information IMMUNAID.eu holds about companies and other organisations. It is in addition to any specific policies concerning specific products or services.
They become effective from the time of posting. IMMUNAID.eu is the sole owner of the Website and as such is the sole owner of any information collected through the Website.
IMMUNAID is committed to the following standards, on a commercially reasonable basis:
- To collect and use only the minimal amount of information necessary for us to deliver high quality service to users, to administer our business, and to inform you of IMMUNAID products and services,
- To protect the information you share with us, maintaining strong standards of security and confidentiality,
- To require any other organisation that we retain or engage to provide support services to us to conform to General Data Protection Regulations (GDPR) privacy standards,
- To aim to keep data complete, up to date, and accurate.
The Website may require you to register as a user and to receive our authorisation before you can use particular features. Whether you are an individual or a corporation, partner, or other form of commercial enterprise, in order for you obtain our authorisation to use those features and to be considered a registered user, you may be required to provide us with certain information about yourself or your business and, if a business, information about any or all individuals you designate to represent that business in connection with your use of the Website (e.g. names, addresses, e-mail addresses, telephone numbers, and other Personally Identifiable Information of each individual who uses the Website).
Once IMMUNAID has authorised you as a registered user, IMMUNAID will assign a customer identification number. Your username will be your email address and you will be requested to create your own password.
You will be able to change your password and update any personal data you have provided. Please note that submitting information is not a guarantee or insurance that IMMUNAID will authorise you, or anyone you designate, to use any or all of the services of the Website. If for any reason you are not granted authorisation IMMUNAID will retain the information you submit only in order to communicate with you regarding your application. IMMUNAID may, however, request additional or follow-up information for audit purposes or as may be required by law or regulation.
If you are a third party submitting personal information on behalf of others (for registration purposes or otherwise) you are representing, this action implies that you have their permission, agreement and full authorisation to provide this information to us.
IMMUNAID reserves the right (a) to ask you to provide evidence of your authority at any time during, or even after, the submission process and (b) to contact those individuals to confirm your authority at any time. If IMMUNAID determines that your authority has not been properly obtained, IMMUNAID may immediately (and without notification) discontinue your access to those features of the Website.
Who is responsible for data processing?
IMMUNAID, INSERM (National Institute of Health and Medical Research), rue de Tolbiac 101; 75654 Paris - France, incorporated under French law, is responsible as the controller of your personal data on the IMMUNAID.eu website (www.immunaid.eu) and any specific version and on any other platform online form used by IMMUNAID that may require your personal data.
How IMMUNAID collects personal information
IMMUNAID is a professional in the field of medical research, including
- Provision of Membership Services
- Collection and dissemination of education and scientific information
- Provision of Products and Services
The sources of personal information received by IMMUNAID are:
- The patients themselves
- Third parties acting on behalf of individuals (e.g. an agent or secretary for an IMMUNAID organization or an abstract submission, etc.)
IMMUNAID may collect personal information in the following ways:
Account creation: when you enter personal details when creating or updating a account on the IMMUNAID Website
- IMMUNAID Membership application: When you enter your personal details or on paper
- IMMUNAID Organized meeting or event registration
- Abstract submission: When you, or someone on your behalf, submits proposals or content in connection with scientific sessions at an IMMUNAID organized meeting or event
- Subscribe to IMMUNAID Newsletters: When you subscribe to an IMMUNAID Newsletter, or other electronic communication
- When you participate in a survey, questionnaire or competition
What personal information is collected by IMMUNAID?
Mandatory Personal Information collected from members
As a general rule, to maintain the integrity of the Society and ensure the appropriate membership category is assigned, to enable IMMUNAID to correctly identify you, to provide you with the products and services you have requested and to communicate with you, the following minimal information must be provided:
- First Name
- Last Name
- Date of Birth
- Email address
- Place of work with full postal address
- Areas and Topics of Interest
Information collected from non-members
- First Name
- Last Name
- Email address
- Place of work with full postal address
- Areas and Topics of Interest
In principle, information from non-members is generally processed for registering for meetings, sending newsletters and specific informaiton as requested by the recipients. In such cases the following information is processed:
Optional Personal Information
Other optional personal information to the extent necessary for the particular purpose may be requested to help identification during events, to ensure eligibility for membership and for internal statistical profiling and demographic analysis of members, event attendees and users of IMMUNAID products and services. Profiling reports for internal use could include information about: gender, academic degree, profession, nationality, areas and topics of interest).
Your email address is mandatory when you use IMMUNAID electronic services on the IMMUNAID Website.
Electronic communication is for most purposes IMMUNAID’s preferred method of communication because it is fast, environmentally friendly and efficient.
You are required to supply your email address when we create your account on the IMMUNAID Website. This enables you to access a variety of services online.
Unique Email Address
For your security, IMMUNAID does not permit two different individuals to have the same email address in the system. You are strongly recommended to use an email address which is personal to you and that is not shared with others.
This is to ensure that communications which are sent to you personally are not read by others, and that others do not gain access to the information in your account. Furthermore, IMMUNAID may use your email address to communicate with you about value added products linked either to your membership or your congress attendance.
Your unique email permits the automated retrieval of your login details, which are sent to your personal email address.
Data from surveys and questionnaires
IMMUNAID conducts a number of questionnaires whereby we collect data from volunteer respondents about topics that are of interest to the Society or to the practice of medecine. The respondent data remains completely anonymous, unless the respondents specifically choose to share their contact data. Upon completion of the survey or questionnaire, the data is stored on IMMUNAID's internal server. To ensure the complete anonymity of all respondents, all data collected is kept confidential and no individual respondent’s answers will be disclosed at any time by IMMUNAID.
How IMMUNAID uses personal information
Personal information is needed by IMMUNAID to fulfil a contractual membership agreement, event registration contract and enable IMMUNAID to fulfil its role in providing a wide range of services to its members, contributors and customers.
IMMUNAID collects personal data for the following internal purposes:
- Membership management
- Account management for members and non-members who:
- Register for an IMMUNAID organised meeting or event (e.g. Congress, Examination, Fellowship, etc.)
- Submit an abstract for an IMMUNAID organised meeting or event
- Subscribe to IMMUNAID digital communications
- Statistical reporting
- Event logistics
The personal information which you supply may be specifically used to:
- Enable IMMUNAID to provide you with the products or services you request
- Enable IMMUNAID to communicate with you about specific matters regarding your transaction, e.g. Registration for an IMMUNAID organised meeting or event, abstract submission, membership, application to participate in Society activities etc.
- Enable IMMUNAID to send you information about specific IMMUNAID activities which it believes may interest you according to the information provided in the account creation process.
On what legal basis do we process your personal data?
- For fulfilment of contractual obligations
- When you create an account with IMMUNAID to become a member, submit an abstract, register for an IMMUNAID organised meeting or event or sign up for a newsletter, IMMUNAID collects personal information to fulfil our contractual obligation with you (with members and event participants) and to improve delivery of products and services.
- For purposes of legitimate interests
- Processing of personal data is necessary for IMMUNAID’s legitimate business interests and the legitimate interests of customers. The information collected is generally used to prevent fraud, maintain network security, allow access to products and services, direct marketing, and improvement of our website
- Due to legal obligations
- As a result of your consent IMMUNAID allows you to access, change, remove the personal information submitted to us at any time
Data Transfer and Storage
For most processing activities your personal data will be stored in the IMMUNAID database / CRM system. IMMUNAID applies administrative, physical, and technical data protection safeguards intended to ensure the confidentiality, integrity and availability of personal data.
Listed below are some of the security procedures that IMMUNAID uses to protect your privacy:
- A personal username and a password is required for users to access their personal data
- Use of firewalls to protect information held in our servers
- Limited number of IMMUNAID employees and third parties who have access to your data
- Back-up our systems to protect the integrity of your data
Website Proprietary Legend and Disclaimer
All materials posted on this Site are subject to copyrights owned by Immunaid. Immunaid hereby provides limited permission for the user of this Site to reproduce, retransmit or reprint for such user's own personal use (and for such personal use only) part or all of any document on this Site as long as the copyright notice and permission notice contained in such document or portion thereof are included in such reproduction, retransmission or reprinting. All other reproduction, retransmission, or reprinting of all or part of any document found on this Site is expressly prohibited, unless Immunaid has expressly granted its prior written consent to so reproduce, retransmit, or reprint the material. All other rights reserved.
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